Over 10 years, iPads have become an important device for events in Hong Kong. iPads can enhance the attendees’ engagement with the event and the overall experience. Whether the events are registration, live polling or interactive presentations, iPads bring a level of efficiency and effectiveness that the traditional methods cannot be compared. Hence, it’s crucial to understand the advantages of iPad rental for event if you are one of the event organisers in HK. The below guide will help you to understand the process, ensuring you make the right choice for your needs within your budget.
Why Rent iPads for Your Event in Hong Kong?
In the year 2024 and heading into 2025, many people are still wondering whether it is possible to rent an iPad or if they can rent an iPad for a week, a few days or even a month. The answer is absolutely Yes! In fact, renting iPads for events has become a viable option in Hong Kong, and event planners are increasingly turning to event iPad rental as a cost-effective solution. Below are a few reasons and benefits of using iPads at events in Hong Kong
1. Cost-Effectiveness
The top reason is cost-effectiveness, buying an iPad generally costs you a minimum from 2799 to 7999 HKD (refer to the picture below), however, if you going to conduct an event such as awards ceremonies or conventions, and the target audience is around 100 Pax, usually, the quantity you need to rent is around 10 to 15.
The cost of renting an iPad in Hong Kong is an average of 110 HKD to 190 HKD which is much cheaper compared to buying an iPad. Some iPad rental companies such as Techrental.HK, will offer flexible rental durations and customised quotations based on several factors: renting durations, quantities, locations and more, the cost might be lower than 110 HKD per day. The event planner can utilise the cost to rent wifi routers such as 5G ZTE MC8020 to ensure reliable wifi connection and event smoothness along with laptop rental.
Note: The above picture is from the official Apple Website in Hong Kong.
2. Latest Technology
Renting iPads allows event organisers to use the latest iPad models along with advanced technology features. This can impress your attendees and ensure your event runs smoothly. For example, attendees can use iPads to follow presentations in real-time if they are organising a tech conference or pitch event.
3. Security & Data Collection
Rental companies will provide data wiping and security features to protect any sensitive information such as attendees’s personal data, business information, and more that may be stored on the iPads. However, the iPad is also a valuable tool that allows you to gather information for post-event follow-ups as well as measure attendee satisfaction towards your event.
4. Convenience
It’s very convenient and it brings several benefits from renting iPads. Usually, the iPad rental service provider will provide two-way delivery picking them up when the event is finished. On top of that, they will also provide on-site technical support to make sure everything is working smoothly, allowing you to focus on the event.
How to Choose the Perfect iPad Model for Your Event?
Selecting the most suitable iPad model to cater to your event needs very depends on several factors such as the budget given, event location, types of events: Meetings, Incentives, Conferences, Exhibitions, and the expected number of attendees who are participating. When we talk about iPad rental in Hong Kong, two common questions come to mind. Is a 64 GB iPad enough? The answer largely depends on your usage on how you plan to use your iPad. For light users who mainly browse websites, stream music, and just have a handful of apps, then 64GB is sufficient. However, if your audiences are required to use intense media creators, games and professionals may need more GB to ensure smoothness. Secondly, the second question would be how much does it cost to rent an iPad? Below is a specs and renting price comparison and the available options:
iPad Model Comparison: Specs & Average Renting Pricing in Hong Kong
| Model | Performance | Cost of Renting (HKD) | Ideal For | Renting Duration |
| iPad Air 9.7 | Dual-core Processor, Retina Display | 110$-130$/Day | Basic tasks, information displays, event registration | Daily, Weekly, Monthly |
| iPad Pro 10.2 | Quad-core Processor, Liquid Retina Display | 140$-160$/Day | More demanding tasks, multitasking | Daily, Weekly, Monthly |
| iPad Pro 12.9 | M1 Chip, Liquid Retina XDR Display | 170$-190$/Day | High-resolution presentation, graphic-intensive applications, real-time data processing | Daily, Weekly, Monthly |
Apple iPad Air 9.7
Most event organisers will rent iPad Air for event due to the budget constraint. The iPad Air 9.7 Inch battery capacity can last up to 10 hours with a storage of 256 GB. It’s ideal for basic tasks such as event registration, information display, attendee surveys, interactive kiosks, etc., and it balances ease of use and functionality. It would be a good affordable option when prioritising cost-effectiveness for your event.
Apple iPad Pro 10.2
Renting the Apple iPad Pro 10.2 for the event is a popular choice among many event planners in Hong Kong. Compared with iPad Air 9.7, iPad Pro 10.2 is more powerful in terms of performance, features, and design that cater for both the organiser’s and the attendee’s needs. Additionally, the iPad Pro has more speakers than the iPad Air and is thinner than the iPad Air. If you want to impress your attendees and enhance the overall event experience, Apple iPad Pro 10.2 would be a better choice.
Apple iPad Pro 12.9
Among all models, the Apple iPad Pro 12.9 is the best in terms of performance, but for cost, it’s the most expensive to lease. The performance boost is crucial for events that involve high-resolution presentations, graphic-intensive applications, real-time data processing or creative workshops in Hong Kong. It can help enhance the brand image for your events and overall event experience. If the cost of renting iPad Pro 12.9 is within your budget, it’s the best option.
How to Find the Right iPad Rental Service Company in Hong Kong
When you are looking for iPad rental services for event, there are several factors you have to consider instead of the cost of renting. These factors will allow you to ensure a smooth event and avoid unnecessary hiccups. After all, a seamless experience and event satisfaction are the top priority for an event planner. In other words, there’s no room for error. Hence, below are the top factors you should consider before selecting the event rental company:
1. Experience & Expertise
Experience and expertise are one of the important keys to choosing an iPad rental service company. It’s important to find a proven track record in the industry. When searching online, make sure to visit the “About Us” page on their website to learn about the founders, their years of experience, and their previous clients. This information can enhance your confidence in their service as well as meet your needs.
2. Extensive Inventory
The extensive inventory is also crucial to meet the event requirements. This also includes pairing accessories such as iPad Tabletop Stand and iPad Floor Stands. For instance, TechRental.HK provides a variety of iPad models such as iPad Air 9.7, iPad Pro 10.2 and iPad Pro 12.9 to accommodate your needs.
3. Reliable Delivery & Setup
Reliable delivery is also one of the important points to consider, whether the service provider is offering one or two-way delivery and whether they have any technical expertise that will help you to set up the iPads. This is because we all know that, as an event planner, we just want to focus on running the event instead of wondering about the delivery and set-up.
4. Data Security & Compliance
If your event requires the collection of participant information, data security and compliance are important throughout the rental period. You might need to consult the sales team to ensure they offer features that guarantee data security and compliance before renting the iPads.
The Ultimate Guide to Renting iPads with TechRental.HK
If you have a question in mind like Where can I borrow an iPad? TechRental.HK has been one of the iPad Rental Service Providers for Events in Hong Kong for over 13 years and was founded by TanJieHao. TechRental.HK built a successful group of companies catering to the IT needs of events and businesses across Southeast Asia. In addition, TechRental.HK also provides Laptop Rentals, Mac Rental, and WiFi router rentals, TechRental.HK also handles event sizes from a minimum of 30 pax to a few hundred or even thousand pax, capable as your trusted partner for iPad rentals.
1. Choose the iPads & Rental Durations
Visit the TechRental.HK website and choose the iPad model you want along with the Apple Pencil. Once you have chosen the iPads, kindly confirm your booking time as well as the duration. TechRental.HK offers flexible rental durations from several days to a week or even a month. Please note that you have to confirm at least one business day before the rental of iPads.
2. Get a Customised Quote
Request a customized quote from the TechRental.HK website, and the sales team will respond within 24 hours and provide detailed pricing for the model and availability, Of course, if you are not sure how many iPads you will need, the sales team will also provide recommendations to ensure you have the perfect number of iPads for a successful event.
3. Delivery & Setup
TechRental.HK offers comprehensive support for iPad rentals, including setup, troubleshooting, maintenance & repair services, and 24/7 Technical Support. The technical team will provide tested Devices and Fast Deployment Support.
4. Technical Support
Throughout the rental period, TechRental.HK provides continuous technical support to standby and address any issues that may arise.
5. Return Process
TechRental.HK will send the team to pick them up after the event. Of course, you can also choose self-return to save the delivery cost.
Looking for iPad Rentals Near You in Hong Kong?
TechRental.HK’s main office is located at 2/F, 38 Hung Luen Road, Hung Hom Bay, Hung Hom, Hong Kong. Rest assured that the entire rental process can be through online for your convenience as well, moreover, if your event location is near our company and wanna choose self-pick-up, welcome to do so! You just have to let the team know during the booking process.
Conclusion
iPad rental for events offers numerous benefits, including cost savings, access to the latest technology and maximize event engagement. Besides, Event organisers can even reduce costs with flexible rental durations and a variety of iPad models to accommodate their specific needs, and enhance the events to the next level. Get started today and visit TechRental.HK: https://techrental.hk/ to get a free quote!
