How to Export Your Cvent Attendee List for Badge Printing

Cvent is the most common registration platform for large conferences. But exporting attendee data for badge printing trips up even experienced event organisers. This guide walks through the exact steps. ## Step 1: Access the Attendee Report 1. Log into your Cvent event admin panel 2. Navigate to **Events** → **Your Event** → **Reporting** 3. Click **Attendee Report** under Standard Reports ## Step 2: Select the Right Fields Cvent's default export includes too much data. For badge printing, you only need: | Badge Field | Cvent Field Name | Required? | |---|---|---| | First Name | `First Name` | Yes | | Last Name | `Last Name` | Yes | | Company | `Company` | Optional | | Job Title | `Job Title` | Optional | | Registration Type | `Registration Type` | Optional (for colour coding) | | QR Code / Badge ID | `Confirmation Number` or `Badge ID` | Yes (for check-in) | ## Step 3: Export as CSV 1. In the Attendee Report, click **Export** 2. Choose **CSV (comma-separated values)** 3. Select **All Attendees** (not just confirmed, waitlisted attendees may become confirmed last-minute) 4. Click **Download** ## Step 4: Clean the CSV Before sending the file to your badge printer, clean it: 1. **Remove blank rows.** Cvent exports often include empty rows at the end. 2. **Standardise names.** "john smith" should be "John Smith" on the badge. 3. **Check special characters.** Accented names (José, François) must render correctly. 4. **Deduplicate.** Cvent sometimes exports the same attendee twice if they have multiple registration types. ## Step 5: Map Fields to Badge Template Most badge printing workflows use a mail-merge style approach: 1. Design your badge template in Word, Illustrator, or your badge software 2. Link the CSV as a data source 3. Map each field: First Name → [Name], Company → [Company] 4. Preview 5-10 badges before printing the full batch ## Common Mistakes - **Exporting too late.** Export the morning of the event to capture last-minute registrations. - **Forgetting walk-ins.** Leave blank badge stock for on-site registrations. - **Wrong field order.** Confirm with your badge printer which column order they expect. ## What If You're Printing Onsite? If you're printing badges at the venue (not pre-printing), you need a live data feed: 1. Export from Cvent every 2-4 hours before event day 2. Final export the morning of the event 3. Import into your onsite badge printing software 4. Some setups support API polling, ask your printer rental company if this is available **Need help with Cvent badge printing?** [Request a quote](/quote/) and we'll handle the CSV mapping and template setup for you.